Illustration of a medicine bottle with a cross on it, in beige and green colors.

Take a deep breath. You’ve built an incredible practice, but you don't
have to carry the weight of running it entirely on your own anymore.

We know firsthand how much heart goes into building a private practice, and how exhausting it is to feel stuck in the operational weeds.

That’s exactly why we do things differently. Forget the long onboarding process of a new hire; we hit the ground running. We already understand the unique rhythms of a private practice, allowing us to step in seamlessly from day one.

We provide flexible, tailored support that fits your needs perfectly. You call the shots: choose only the tasks you want to hand over, for just the hours you need. Let’s take the stress out of your daily routine so you can focus on whatever needs your attention most.

A woman sitting on a sofa using a laptop, smiling at the camera, with framed artwork and a plant in the background.

I’ve been where you are. Before founding The Private Practice Concierge, I was a healthcare business owner running on fumes.

My name is Amanda, and my journey in healthcare spans a Bachelor’s in Allied Healthcare Business Management, roles in home health and corporate insurance and successfully building and selling my own sonography business.

When I sold my business, it was because of sheer burnout. That pivotal moment made me realize that private practice owners don’t need the added stress of hiring, training, and managing traditional employees just to get some help. You need a plug-and-play partner who already speaks your language.

That is how The Private Practice Concierge (formerly Amanda’s Virtual Services) was born. Today, our team thrives on stepping into your practice, understanding your unique needs from day one, and giving you your time and peace of mind back.

When I’m not helping providers clear their plates, you can usually find me outside enjoying nature, gardening, hanging out with our farm animals, and chasin’ my kiddos and their dreams.

Three steps to a stress-free back office:

Getting the exact support you need shouldn't feel like a full-time job. We’ve made partnering with us entirely seamless:

1. Say Hello: Book a quick, no-pressure discovery call so we can see if we are a good fit for each other.

2. Customize Your Support: You call the shots. Decide exactly which tasks you want to hand over and the number of hours that fit your budget.

3. Breathe Easy: We step right in as your plug-and-play support team. No training headaches, no hiring headache, just instant relief.

    • Patient Intake/Onboarding

    • Benefit Checks and Insurance Verifications

    • Managing Private Pay, Insurance Claims, and Scholarship/State program billing

    • Payment / Claim Tracking

    • Claim Denials and Authorizations

    • Follow-Ups to Provider Offices

    • Appointment Setting (Limited phone availability)

    • Human Resources

    • Maintaining compliance (signed POC’s etc)

    • General Administrative Support

    • Creating systems and workflows

    • Practice organization

    • Managing staff onboarding, documentation, and practice compliance

    • Act as a virtual ‘practice manager’

    • Content Creation and Scheduling Posts

    • Inbox Management

    • Engagement (Responding to comments/messages)

    • Facebook Group Management

    • Marketing Material Design

    • Creating Presentations

    • Minor Website Edits/Posting Blogs

    • Testimonial Collection

    • Email Inbox Management

    • Reporting

Tier one

10 Hours/ Month

$300.00

Tier two

15 Hours/ Month

$450.00

Tier THREE

20 Hours/ Month

$600.00

Tier FOUR

25 Hours/ Month

$750.00

Tier FIVE

30 Hours/ Month

$900.00

packages above are a monthly retainer paid in advance
*Additional hours will be charged at $30 per hour, or you may choose to upgrade to the next package tier
Custom plans are available for discussion with a minimum of 10 hours/month.

Please reach out if none of these plans fit your
needs. Our contract can be canceled at any time
with 30 days notice.

Let's Work Together

  • "I truly couldn't have built my practice into what it is today without her, and I am so grateful to have her on our team."

    “Amanda has been an invaluable part of my OT practice and truly the backbone of my business. She communicates with clients with kindness and professionalism, is incredibly attentive to both my staff and our families, and somehow keeps all of the moving pieces running smoothly.

    From navigating insurance and administrative tasks to helping with social media and day-to-day operations, she consistently goes above and beyond. Her dedication, reliability, and genuine care have played a huge role in our success.

    I truly couldn't have built my practice into what it is today without her, and I am so grateful to have her on our team.”

    - Randi N. OTR/L, CNS, CAPS

  • "Amanda operates with a rare combination of strategic foresight and genuine care that distinguishes her as a true partner in growth."

    “The title "Virtual Assistant" vastly undersells what Amanda has brought to my businesses during one of the most challenging periods of my personal and professional life—and continues to bring to this day.

    What sets Amanda apart is her emotional intelligence paired with decisive action.

    Any business owner would be fortunate to work with Amanda. She doesn't just complete tasks—she takes ownership, drives for results, and becomes genuinely invested in your success.

    If you're looking for someone who will care about your business outcomes as much as you do, stop searching. You've found her. Amanda has my highest and most unreserved recommendation.”

    - Scott S.

  • "Working with Amanda has been an absolute pleasure. She is thorough, prompt, and efficient."

    “Working with Amanda has been an absolute pleasure.

    She is thorough, prompt, and efficient.

    Once we got in a rhythm, she took over parts of the business that took time away from my family and clients.

    I appreciate her willingness to learn new systems and troubleshoot any issues that arises.

    Often, I will go behind her to do a task that I previously was responsible for and find that she has done it in a more efficient way!

    She is a huge asset to any business.“

    - Jordan W. MS, CCC-SLP

Platforms we love:

  • SimplePractice, Jane, Empower, Ensora, Practice Better, HelloNote

  • Availity, UHC, TriCare East, Cigna, ClaimMD, Sunshine, Molina, SPOT Medicare Portal, Step Up for Students, Arizona ESA

  • Asana, Trello, Google Workspace, Toggl, LastPass, Adobe, HighLevel

  • SR Fax, Faxage, IntakeQ, Canva, EligiPro, FB’s Meta Business Suite, Stripe, Everbility, Plaud

  • Spruce, Quo, Google Voice

  • Mailerlite, Mailchimp, Square, FloDesk

A floral decorated mug filled with a frothy coffee beverage, placed on a wooden table along with a pink notebook, a pen, and a pink box, with a laptop in the background.
Person wearing pink working on a laptop.
A MacBook laptop with a gray cover on a wooden surface, a pale pink notepad, and a rose gold pen with rhinestones.

Our Team

A woman sitting on a couch using a laptop with a plant and abstract artwork in the background.

Amanda | Owner & Private Practice Manager/Assistant

With a degree in Allied Healthcare Business Management, Amanda has spent her career navigating the healthcare industry from almost every angle. She founded this business to give providers a flexible, stress-free alternative to traditional hiring. When she isn’t helping practice owners reclaim their time, she is managing her busy household of four kiddos and her many farm animals on her family compound.

Amanda S. | Private Practice Manager/Assistant

Amanda S. joined our team in April 2026 and brings over five years of invaluable, hands-on experience inside the private practice world. When she steps away from managing client practices, you can find her clearing her mind at kickboxing or recharging out in nature.

Rachael A. | Private Practice Manager/Assistant

With more than 16 years of administrative and operational experience, Rachael has spent a significant portion of her career in healthcare. She holds a Bachelor's degree in Business Administration with a minor in Health Care Management, bringing deep expertise in practice operations.

Outside of work, she is a wife and mom to two active boys, and enjoys baking homemade breads and desserts. Her busy family life has strengthened her ability to stay organized, adaptable, and calm under pressure, qualities she brings to every practice she supports.

Jatón H. | Private Practice Manager/Assistant

Jatón has over three years of experience supporting private practices with the day to day administrative tasks that keep everything running smoothly. She enjoys bringing order to busy schedules, solving problems, and finding simple ways to make life easier for both providers and their patients. Her goal is to help practices feel less overwhelmed so they can focus on delivering exceptional care.

When she’s not working, you’ll usually find Jatón spending time with her family, curled up with a good book, or relaxing with her favorite TV show. She believes that kindness, clear communication, and attention to detail go a long way, both in work and in life.

Let’s Work Together

Welcome to The Private Practice Concierge! 

Please take a moment to complete the inquiry form below. Your responses will provide us with the basic information we will need to get our discovery call booked. 

Indoor office space with desks, computer monitors, and a large window with frosted glass, partially obscured by green plant leaves in the foreground.